Construction Aid

$625,000 is available for chartered member libraries of the Southern Tier Library System.

PROGRAM INFORMATION

New York State has approved $24 million in capital funds for public library construction. Chartered libraries in the STLS region, must apply through STLS, using the timeline below.

The minimum project amount is $5,000. All STLS member libraries qualify for a 75% funding match, but the library must have the 25% in matching funds available at the time of application. Decide the amount requested carefully – the library can’t appeal for more funds and is also required to completely expend the funds as described in the application. The amounts of funds awarded to each library will depend on the pool of applicants and funding priorities (see attached Eligibilities, Guidelines, and Priorities).

Routine maintenance is not an eligible expense, including replacement of carpeting, roof repair, repainting, refinishing, repointing, etc. New books or other library materials are also ineligible expenses for this program.

In order to apply for Construction Aid in 2017, please submit the following to Margo Gustina via email (gustinam@stls.org) or STLS Delivery (attn.: Margo) by July 4th, 2017:

  •  
    • Notification of Intent to Apply form
    • Facility Plan (can be of your own making or use the attached Member Library Facility Plan template)
    • Contractor bid/quote (submit only one and can be informal)
    • State Historic Preservation Office approval if your library is more than 50 years old
    • Requests for approval must be made through the CRIS online portal: https://cris.parks.ny.gov/Login.aspx?ReturnUrl=%2f
      • Use CRIS as a GUEST if you don’t have a current account
      • Select Submit from the top bar menu (unless you have a number with SHPO)
      • Choose Consultation Project from the list of wizards on the Submit page
      • Receipt of this mandatory letter can take weeks or months – don’t delay!
    • If the library doesn’t own the building or land, it must certify that the lease agreement stands for a minimum of 10 years from the anticipated date of project completion.

STLS timeline for 2017 Construction Aid applications

Wednesday, May 3rd: Webinar on Construction Aid. View the recording here: https://youtu.be/r2j2LLDmx80

Tuesday, July 4th: Member library deadline to submit Intent to Apply packet to Margo

Wednesday, July 12th:  Member library presentations to STLS Trustees

Tuesday, July 18th: STLS Board of Trustees votes and recommends awards. Applicants notified.

Friday, September 1st: Complete applications filed online by member libraries.

August – October 2018: New York State announces successful applicants and issues funds to libraries.

 

For more information contact Margo Gustina, gustinam@stls.org.

2017 STLS Notification of Intent to Apply form ( Word .docx) (.pdf)

2017 STLS Construction Aid Guidelines & Priorities (.pdf)

2017 STLS Facility Plan Form for Construction Aid ( Word .docx) (.pdf)

Library Service Walk Through Checklists (optional) (.pdf)

STATE WEBSITES ON THE ONLINE APPLICATION (Not updated for 2017)

State Construction Programs

Application and Instructions

Application Checklist

Frequently Asked Questions

SHPO website

Required forms (Not Updated for 2017)

Assurances
Building photographs
Certification of Available Funds
Certification of lease agreement
Municipal consent for building projects
SEAF part one
SEAF part two
SHPO info
Smart Growth