Construction Aid

$880,000 is available for chartered member libraries of the Southern Tier Library System.

PROGRAM INFORMATION

New York State has approved $34 million in capital funds for public library construction. Chartered libraries in the STLS region, must apply through STLS, using the timeline below.

The minimum project amount is $5,000. All STLS member libraries qualify for a 75% funding match, but the library must have the 25% in matching funds available at the time of application. Decide the amount requested carefully – the library can’t appeal for more funds and is also required to completely expend the funds as described in the application. The amounts of funds awarded to each library will depend on the pool of applicants and funding priorities (see attached Eligibilities, Guidelines, and Priorities).

Routine maintenance is not an eligible expense, including replacement of carpeting, roof repair, repainting, refinishing, repointing, etc. New books or other library materials are also ineligible expenses for this program.

In order to apply for Construction Aid in 2018, please submit the following to Margo Gustina via email (gustinam@stls.org) or STLS Delivery (attn.: Margo) by July 2nd, 2018:

  •  
    • Notification of Intent to Apply form
    • Facility Plan (can be of your own making or use the attached Member Library Facility Plan template)
    • Contractor bid/quote (submit only one and can be informal)
    • State Historic Preservation Office approval if your library is more than 50 years old
    • Requests for approval must be made through the CRIS online portal: https://cris.parks.ny.gov/Login.aspx?ReturnUrl=%2f
      • Use CRIS as a GUEST if you don’t have a current account
      • Select Submit from the top bar menu (unless you have a number with SHPO)
      • Choose Consultation Project from the list of wizards on the Submit page
      • Receipt of this mandatory letter can take weeks or months – don’t delay!
    • If the library doesn’t own the building or land, it must certify that the lease agreement stands for a minimum of 10 years from the anticipated date of project completion.

STLS timeline for 2018 Construction Aid applications

Monday, April 30th: Webinar on Construction Aid. View the state’s here: http://www.nysl.nysed.gov/libdev/construc/webcasts.htm#20180313

Here’s a recording of ours:

Monday, July 2nd: Member library deadline to submit Intent to Apply packet to Margo

Week of July 9th (exact date/time TBD):  Member library presentations to STLS Trustees

Tuesday, July 17th: STLS Board of Trustees votes and recommends awards. Applicants notified.

Friday, September 7th: Complete applications filed online by member libraries.

April – September 2019: New York State announces successful applicants and issues funds to libraries.

For more information contact Margo Gustina, gustinam@stls.org.

2018 STLS Notification and Intent-to-Apply-Form (Downloadable Word Intent-to-Apply-Form)

2018 STLS Construction Aid Guidelines and Priorities .pdf

2018 STLS Facility-Plan-Form-for-Construction-Aid (Downloadable Word Facility-Plan-Form-for-Construction-Aid)

Library Service Walk Through Checklist .pdf

Ease of Access Reflection Checklist .pdf

STATE WEBSITES ON THE ONLINE APPLICATION (Not updated for 2018)

State Construction Programs

Application and Instructions

Application Checklist

Frequently Asked Questions

SHPO website

Required forms (Not Updated for 2018)

Assurances
Building photographs
Certification of Available Funds
Certification of lease agreement
Municipal consent for building projects
SEAF part one
SEAF part two
SHPO info
Smart Growth