Survey Report

Southern Tier Library System
Annual Report for Library Systems - 2018 (Public Library Systems 2018)

1. General System Information

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1.1

SEDCODE

571000700006

1.2

Institution ID

800000037953

1.3

System Name

Southern Tier Library System

1.4

Beginning Reporting Year

01/01/2018

1.5

Ending Reporting Year

12/31/2018

1.6

Street Address

9424 Scott Road

1.7

City

Painted Post

1.8

Zip Code

14870

1.9

Four-Digit Zip Code Extension (enter N/A if unknown)

9598

1.10

Mailing Address

9424 Scott Road

1.11

City

Painted Post

1.12

Zip Code

14870

1.13

Four-Digit Zip Code Extension (enter N/A if unknown)

9598

1.14

Library System Telephone Number (enter 10 digits only and hit the Tab key)

(607) 962-3141

1.15

Fax Number (enter 10 digits only)

(607) 962-5356

1.16

System Home Page URL

www.stls.org

1.17

URL of the system's complete Plan of Service

http://www.stls.org/wp-content/uploads/2014/12/Approved-STLS-Plan-of-Service-2017-2021.pdf

1.18

Population Chartered to Serve (2010 Census)

280,457

1.19

Area Chartered to Serve (square miles)

3494

1.20

Federal Employer Identification Number

160836935

1.21

County

Steuben

1.22

County (Counties) Served

Allegany, Chemung, Schuyler, Steuben, Yates

1.23

School District

Corning - Painted Post School District

1.24

Title of System Director: (drop-down): Mr., Mrs., Ms., Miss, Dr.

Mr.

1.25

First Name of System Director

Brian

1.26

Last Name of System Director

Hildreth

1.27

NYS Public Librarian Certification Number of the Director of Public Library System, and Reference and Research Library Resources System.

22533

1.32

Telephone Number of the System Director, including area code and extension (enter digits only, field will automatically format with extension)

(607) 962-3141 Ext.207

1.33

E-Mail Address of the System Director

communitylibrarypartner@stls.org

1.34

Fax Number of the System Director (enter 10 digits only and hit the Tab key)

(607) 962-5356

1.35

Name of Outreach Coordinator

Keturah Cappadonia

1.48

Is the library system a member of the New York State and Local Retirement System?

1.49

Does the reporting system have a contractual agreement with a municipality or district to provide library services to residents of an area not served by a chartered library? Enter Y for Yes, N for No. If yes, please complete one repeating group for each contract. If no, enter N/A on questions 1 through 5 of one repeating group.

Name of Contracting Municipality or District

Canisteo-Greenwood Central School District

Is this a written contract? (Enter Y for Yes, N for No)

Population of the geographic area served by this contract

1,316

Dollar amount of contract

$18,665

Indicate "Full" or "Partial" range of services provided by this contract (Select one)

PARTIAL

1.50

For the reporting year, has the system experienced any unusual circumstance(s) that affected the statistics and/or information reported (e.g. natural disaster, fire, closed for renovations, massive weeding of collection, etc.)? Indicate Y for Yes, N for No. If Yes, please annotate using the State note.

THESE QUESTIONS ARE FOR NYC PUBLIC LIBRARY SYSTEMS ONLY. PLEASE PROCEED TO THE NEXT QUESTION.

1.51

President/CEO Name. If there is no President/CEO please enter "N/A"

N/A

1.52

President/CEO Phone Number

N/A

1.53

President/CEO Email

N/A

2. Personnel Information

2.1

FTE (Full-Time Equivalent Calculation)
The number of hours per work week used to compute FTE for all budgeted positions.

37.5

BUDGETED POSITIONS IN FULL-TIME EQUIVALENTS
(enter to two decimal places; enter decimal point)

2.4

Public Library System Director per CR 90.3(f) - Filled Position FTE

2.5

Public Library System Director per CR 90.3(f) - Vacant Position FTE

2.10

Librarians - Filled Position(s) FTE

3.25

2.11

Librarians - Vacant Position(s) FTE

2.12

Outreach Coordinator (certified) per CR 90.3 (1)(2)(iii) - Filled Position FTE

2.13

Outreach Coordinator (certified) per CR 90.3 (1)(2)(iii) - Vacant Position FTE

2.14

Total Certified Librarians - Filled Position(s) FTE (total questions 2.4 + 2.10 + 2.12)

5.25

2.15

Total Certified Librarians - Vacant Position(s) FTE (total questions 2.5 + 2.11 + 2.13)

0.00

2.16

Total Other Professional Staff - Filled Position(s) FTE

2.17

Total Other Professional Staff - Vacant Position(s) FTE

2.18

Total Other Staff - Filled Position(s) FTE

10.5

2.19

Total Other Staff - Vacant Position(s) FTE

2.20

Total Paid Staff - Filled Position(s) FTE (total questions 2.14 + 2.16 + 2.18)

17.75

2.21

Total Paid Staff - Vacant Position(s) FTE (total questions 2.15 + 2.17 + 2.19)

2.00

SALARY INFORMATION

2.22

Entry-Level Librarian (certified) FTE

2.23

Entry-Level Librarian (certified) Current Annual Salary

$48,000

2.24

System Director FTE

2.25

System Director Current Annual Salary

$109,328

3. System Membership, Outlets and Governance

PUBLIC SERVICE OUTLETS

3.9

Number of member libraries. Do not include branches.

3.15

Main Library/System Headquarters

3.16

Indicate the year the system building was initially constructed

2000

3.17

Indicate the year the system building underwent a major renovation costing $25,000 or more

2014

3.18

Square footage of the system building

11,536

3.19

Branches of the Library System

3.20

Bookmobiles

3.21

Reading Centers

3.22

Other Outlets

3.23

Total Public Service Outlets (total questions 3.15 through 3.19)

3.24

Name of Central Library/Co-Central Libraries

Chemung County Library District

BOARD/COUNCIL MEETINGS

3.25

Total number of public library system/3Rs board meetings or school library system council meetings held during reporting year

3.26

Current number of voting positions on system board/council. Please add a note if this has changed from the previous year report.

3.27

Term length for system board/council members. Please add a note if this has changed from the previous year report.

Note: For questions which include a choice of "Other" in a drop-down menu, please add a State Note of explanation when "Other" is chosen. Also please see individual instructions for these questions for any further requirements.

3.28

Board/Council Selection - Enter Board/Council Selection Code (select one; drop-down). If O is selected, please use the State note to explain how members were named to the Board/Council.

SYSTEM BOARD/COUNCIL

Public Library Systems - enter information for the period January 1, 2019, through December 31, 2019.

President/Council Chair

3.29

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

Other (specify using the State note)

3.30

First Name

Patricia

3.31

Last Name

Selwood

3.32

Institutional Affiliation

Yates County

3.33

Professional Title

President

3.34

Mailing Address

3632 Central Avenue

3.35

City

Penn Yan

3.36

Zip Code (enter five digits only)

14527

3.37

Telephone for the Board President (enter 10 digits only and hit the Tab key)

3155216092

3.38

E-mail Address

selwood79@gmail.com

3.39

Term Begins - Month

January

3.40

Term Begins - Year (yyyy)

2015

3.41

Term Expires - Month or N/A

December

3.42

Term Expires - Year (YYYY) or N/A

2019

3.43

Is this trustee serving a full term? If No, add a State Note if this trustee's term is not a full term (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

3.44

The date the board president took the Oath of Office (mm/dd/yyyy)

1/20/2015

3.45

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

1/23/2015

3.46

Is this a brand new trustee?

Board/Council Member - complete one record for each Board/Council Member. For each vacant position, select "Vacant" in question 1, and enter N/A in questions 2-16 of the repeating group. You may 1) enter the data for the Board/Council Members directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into Collect. If you choose to send your data for uploading, you must enter the data into the spreadsheet form available in the survey by clicking here. Complete this form and email it to bibliostat@btol.com. The number of Council members must be 5 to 11 (no less than five and no more than 11).

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Richard

Last Name

Ahola

Institutional Affiliation

Yates County

Professional Title

Vice President

Mailing Address

4568 Lakeview Road

City

Dundee

Zip Code (enter five digits only)

14837

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2018

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2022

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/16/2018

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/19/2018

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Cynthia

Last Name

Dutton

Institutional Affiliation

Allegany County

Professional Title

Trustee

Mailing Address

9767 West Cuba Road

City

Cuba

Zip Code (enter five digits only)

14727

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2016

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2020

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

04/18/2017

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

04/21/2017

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Lynnette

Last Name

Decker

Institutional Affiliation

Allegany County

Professional Title

Trustee

Mailing Address

9314 County Road 7

City

Cuba

Zip Code (enter five digits only)

14727

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2017

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2021

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/17/2017

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/20/2017

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Sarah

Last Name

Collins

Institutional Affiliation

Steuben County

Professional Title

Trustee

Mailing Address

5 Woodland Way

City

Painted Post

Zip Code (enter five digits only)

14870

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2015

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2019

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/20/2015

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/23/2015

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Mathilde

Last Name

Barr

Institutional Affiliation

Chemung County

Professional Title

Trustee

Mailing Address

270 Fisher Hill Road

City

Corning

Zip Code (enter five digits only)

14830

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2014

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2018

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/19/2016

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/22/2016

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Cindy

Last Name

Emmer

Institutional Affiliation

Chemung County

Professional Title

Secretary

Mailing Address

858 Davis Street

City

Elmira

Zip Code (enter five digits only)

14901

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2018

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2022

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/16/2018

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/19/2018

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

Vacant

First Name

N/A

Last Name

N/A

Institutional Affiliation

Schuyler County

Professional Title

Trustee

Mailing Address

N/A

City

N/A

Zip Code (enter five digits only)

N/A

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2014

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2018

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

N/A

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

N/A

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

N/A

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Felicity

Last Name

Wright

Institutional Affiliation

Schuyler County

Professional Title

Trustee

Mailing Address

2742 Cottage Road

City

Alpine

Zip Code (enter five digits only)

14805

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2015

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2019

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

10/17/2017

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

10/20/2017

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Dale

Last Name

Wexell

Institutional Affiliation

Steuben Count

Professional Title

Trustee

Mailing Address

372 West Second Street

City

Corning

Zip Code (enter five digits only)

14830

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2016

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2020

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/19/2016

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/20/2016

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Denise

Last Name

King

Institutional Affiliation

Chemung County

Professional Title

Trustee

Mailing Address

117 Larchmont Road

City

Elmira

Zip Code (enter five digits only)

14905

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2015

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2019

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/20/2015

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/23/2015

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

David

Last Name

Haggstrom

Institutional Affiliation

Allegany County

Professional Title

Trustee

Mailing Address

PO Box 8

City

Angelica

Zip Code (enter five digits only)

14709

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2017

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2021

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

10/17/2017

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

10/20/2017

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Kathy

Last Name

Green

Institutional Affiliation

Steuben County

Professional Title

Trustee

Mailing Address

7 Avondale Avenue

City

Hornell

Zip Code (enter five digits only)

14843

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2017

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2021

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/17/2017

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/20/2017

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Patricia

Last Name

Finnerty

Institutional Affiliation

Steuben County

Professional Title

Trustee

Mailing Address

7389 Wildflower Way

City

Bath

Zip Code (enter five digits only)

14810

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2018

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2022

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/16/2018

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/19/2018

16.

Is this a brand new trustee?

Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Betsy

Last Name

Gorman

Institutional Affiliation

Chemung County

Professional Title

Treasurer

Mailing Address

2445 State Route 352

City

Elmira

Zip Code (enter five digits only)

14903

Term Begins - Month

January

10.

Term Begins - Year (yyyy)

2016

11.

Term Expires - Month or N/A

December

12.

Term Expires - Year (YYYY) or N/A

2020

13.

Is this trustee serving a full term? If No, add a State Note (for example, this trustee was appointed to complete the remainder of a term of a trustee who resigned their position).

Yes

14.

The date the trustee took the Oath of Office (mm/dd/yyyy)

01/19/2016

15.

The date the Oath of Office was filed with town or county clerk (mm/dd/yyyy)

01/22/2016

16.

Is this a brand new trustee?

COORDINATED OUTREACH COUNCIL

3.47

Has the Coordinated Outreach Council met at least two times during the calendar year per CR 90.3 (j)(2)(iv)? (Enter Y for Yes, N for No).

Coordinated Outreach Council Members - complete one record for each Council Member for the period January 1, 2019, through December 31, 2019. For each vacant position, select "Vacant" in question 1 and enter N/A in questions 2-5 of the repeating group. You may 1) enter the data for the Coordinated Outreach Council Members directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into Collect. If you choose to send your data for uploading, you must enter the data into the spreadsheet form available in the survey by clicking here. Complete this form and email it to bibliostat@btol.com. The number of council members must be 5 to 11 (no less than five and no more than 11).

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

Other (specify using the State note)

First Name

Marleah

Last Name

Denkenberger

Institutional Affiliation

Southern Tier Alzheimer's Association

Professional Title

Program Coordinator

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Angela

Last Name

Gonzalez

Institutional Affiliation

Penn Yan Public Library

Professional Title

Director

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Wendy

Last Name

Harrison

Institutional Affiliation

Pro Action of Steuben and Yates, Inc.

Professional Title

Program Coordinator

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Darlene

Last Name

Hawxhurst

Institutional Affiliation

AIM Independent Living Center

Professional Title

AIM Systems Advocate

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Debbie

Last Name

Taylor

Institutional Affiliation

Southern Tier Resident

Professional Title

Advocate

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Timothy

Last Name

Tompkins

Institutional Affiliation

Chemung ARC/Finger Lakes DDSO

Professional Title

Advocate

Title (drop down): Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

First Name

Dawn

Last Name

Herman

Institutional Affiliation

Senior Employment Counselor at Allegany County Employment & Training Center

Professional Title

N/A

4. Public Library System Transactions and Collections

4.1

Number of registered system borrowers

4.2

System Visits

1,103

CIRCULATION

4.3

Total Cataloged Book Circulation

253

4.4

Total Circulation of Other Materials

4.5

Physical Item Circulation (Total questions 4.3 & 4.4)

336

4.6

Use of Electronic Material

1,465

4.7

Successful Retrieval of Electronic Information

292

4.8

Electronic Content Use (Total Questions 4.6 & 4.7)

1,757

4.9

Total Circulation of Materials (Total Questions 4.5 & 4.6)

1,801

4.10

Total Collection Use (Total Questions 4.7 & 4.9)

2,093

GENERAL SYSTEM HOLDINGS

4.11

Total Cataloged Book Holdings

6,317

4.12

Uncataloged Book Holdings

4.13

Total Print Serial Holdings

4.14

All Other Print Materials Holdings

4.15

Total Print Materials (Total questions 4.11, 4.12, 4.13 and 4.14)

6,395

4.16

Electronic Books

16,391

4.17

Local Electronic Collections

4.18

Total Number of NOVELNY Databases

4.19

Total Electronic Collections ( Total questions 4.16 + 4.17 )

16,391

4.20

Audio - Downloadable Units

3,317

4.21

Video - Downloadable Units

564

4.22

Other Electronic Materials (Include items that are not included in the above categories, such as e-serials; electronic files; collections of digital photographs; and electronic government documents, reference tools, scores and maps.)

4.23

Total Electronic Materials (Total questions 4.18, 4.19, 4.20, 4.21 and 4.22)

20,288

Non-Electronic Materials

4.24

Audio - Physical Units

4.25

Video - Physical Units

4.26

Other Non-Electronic Materials

693

4.27

Total Other Materials Holdings (Total questions 4.24 through 4.26)

798

4.28

Grand Total Holdings (Total questions 4.15, 4.23 and 4.27)

27,481

ROTATING COLLECTIONS/BOOK LOANS

4.29

Does the system have rotating collections/bulk loans? (Enter Y for Yes, N for No)

4.30

Number of collections

144

4.31

Average number of items per collection

5. System Services

TECHNOLOGY AND RESOURCE SHARING

INTEGRATED LIBRARY SYSTEM (ILS)

5.1

Does the system provide an integrated library automation system (ILS) for its member libraries? (Enter Y for Yes, N for No)

5.2 Indicate which modules of the system's ILS have been implemented (check all that apply):

Circulation

Yes

Public Access Catalog

Yes

Cataloging

Yes

Acquisitions

Inventory

Yes

Serials Control

Media Booking

Community Information

Yes

Electronic Resource Management

Digital Collections Management

5.3

Identify ILS system vendor

SirsiDynix

5.4

How many member libraries fully participate in the ILS?

5.5

% of member libraries participating (calculated field)

100.00%

5.6

How many member libraries participate in some ILS modules?

5.7 Indicate features of the system's ILS (check all that apply):

ILS shared with other library systems

ILS software permits patron-initiated ILL

ILL feature implemented and used

5.8

Number of titles in the ILS bibliographic database

714,519

5.9

Number of new titles added by the system in the reporting year

287

5.10

Number of Central Library Aid titles added in the reporting year

213

5.11

Number of new titles added by the members in the reporting year

21,540

5.12

Total new titles (total questions 5.9 through 5.11)

22,040

UNION CATALOG OF RESOURCES
For this report, a union catalog is defined as a vehicle that can access member and / or non-member catalogs. It can be either print, disc, or online (virtual) format.

5.13 In what format(s) is the union catalog available? (Check all that apply):

Disc

Online (virtual catalog)

Yes

5.14

How many libraries participate in (or submit records for) the union catalog?

5.15

Is the system's union catalog shared with any other library system(s)? (Enter Y for Yes, N for No)

5.16

Number of titles in the system's union catalog

714,519

5.17

Number of holdings in the system's union catalog

1,389,021

5.18

Number of new titles added in the last year

21,837

5.19

Number of holdings added in the last year

67,863

5.20 If the union catalog is online (virtual catalog) Indicate the features of the system's virtual catalog (check all that apply):

Non-member catalogs are included (if checked, please name non-member catalogs using the State note)

Non-library catalogs are included (if checked, please name non-library catalogs using the State note)

Patron-initiated ILL available and used through this catalog

UNION LIST OF SERIALS

5.21

Does the system have a union list of serials? (Enter Y for Yes, N for No. If No, enter zero (0) on question 5.22.)

5.22

How many libraries participate in (or submit records for) the union list of serials?

COMBINED SYSTEM UNION CATALOG AND UNION LIST OF SERIALS

5.23

Does the system's union catalog contain both books and serials? (Enter Y for Yes, N for No, or N/A)

VISITS TO THE SYSTEM'S WEB SITE

5.24

Annual number of visits to the system's web site

62,345

SYSTEM INTERLIBRARY LOAN ACTIVITY

5.25

Total items provided (loaned)

5.26

Total items received (borrowed)

1,455

5.27

Total requests provided (loaned) unfilled

5.28

Total requests received (borrowed) unfilled

5.29

Total interlibrary loan activity (total questions 5.25 through 5.28)

1,455

DELIVERY

5.30 Indicate delivery methods used by the system (check all that apply):

Note: For questions which include a choice of "Other", please add a State Note of explanation when "Other" is chosen. Also please see individual instructions for these questions for any further requirements.

System courier (on the System's payroll)

Yes

Other system's courier

Contracted service (paid by System - not on payroll)

U.S. Mail

Commercial carrier (e.g., UPS, DHL, etc.)

Other (specify using the State note)

5.31

Number of stops (pick-up and delivery sites per week)

164

CONTINUING EDUCATION/STAFF DEVELOPMENT
Workshops/Meetings/Training Sessions

Resource sharing (ILL, collection development, etc.)

5.32

Number of sessions

5.33

Number of participants

Technology

5.34

Number of sessions

5.35

Number of participants

368

Digitization

5.36

Number of sessions

5.37

Number of participants

Leadership

5.38

Number of sessions

5.39

Number of participants

495

Management & Supervisory

5.40

Number of sessions

5.41

Number of participants

287

Planning and Evaluation

5.42

Number of sessions

5.43

Number of participants

156

Awareness and Advocacy

5.44

Number of sessions

5.45

Number of participants

Trustee/Council Training

5.46

Number of sessions

5.47

Number of participants

321

Special Client Populations

5.48

Number of sessions

5.49

Number of participants

105

Children's Services/Birth to Kindergarten

5.50

Number of sessions

5.51

Number of participants

146

Children's Services/Elementary Grade Levels

5.52

Number of sessions

5.53

Number of participants

144

Young Adult Services/Middle and High School Grade Levels

5.54

Number of sessions

5.55

Number of participants

General Adult Services

5.56

Number of sessions

5.57

Number of participants

159

5.58

Other: Does the system provide other Workshops/Meetings/Training Sessions not listed above? Enter Y for Yes, N for No. If Yes, complete one record for each topic; if No, enter N/A for questions 1, 2 and 3 of one repeating group.

Topic

N/A

Number of sessions

N/A

Number of participants

N/A

5.59

Grand Total Sessions (total questions 5.32, 5.34, 5.36, 5.38, 5.40, 5.42, 5.44, 5.46, 5.48, 5.50, 5.52, 5.54, 5.56 and total of question #2 of Repeating Group #5)

375

5.60

Grand Total Participants (total questions 5.33, 5.35, 5.37, 5.39, 5.41, 5.43, 5.45, 5.47, 5.49, 5.51, 5.53, 5.55, 5.57 and total of question #3 of Repeating Group #5)

2,397

5.61

Do library system staff and/or trustees reach outside of the library system building to promote system programs and services through group presentations, information tables and/or other similar educational activities sponsored by the Library System?

COORDINATED SERVICES

5.62 Indicate which services the system provides (check all that apply):

Coordinated purchase of print materials

Coordinated purchase of non-print materials

Negotiated pricing for licensed electronic collection purchases (not purchasing)

Yes

Cataloging

Yes

Materials processing

Yes

Coordinated purchase of office supplies

Yes

Coordinated computer services/purchases

Yes

Virtual reference

Yes

Other (describe using the State note)

N/A

CONSULTING AND TECHNICAL ASSISTANCE SERVICES

5.63

Number of contacts - Consulting with member libraries and/or branches on grants, and state and federal funding

364

5.64

Number of contacts - Consulting with member libraries and/or branches on funding and governance

624

5.65

Number of contacts - Consulting with member libraries and/or branches on charter and registration work

5.66

Number of contacts - Consulting with member libraries and/or branches on automation and technology

17,325

5.67

Number of contacts - Consulting with member libraries and/or branches on youth services

780

5.68

Number of contacts - Consulting with member libraries and/or branches on adult services

312

5.69

Number of contacts - Consulting with member libraries and/or branches on physical plant needs

315

5.70

Number of contacts - Consulting with member libraries and/or branches on personnel and management issues

936

5.71

Number of contacts - Consulting with state and county correctional facilities

312

5.72

Number of contacts - Providing information to local, county, and state legislators and their staffs

5.73

Number of contacts - Providing system and member library information to the media

5.74

Number of contacts - Providing website development and maintenance for member libraries

520

5.75

Does the system provide other Consulting and Technical Assistance Services not listed above? Enter Y for Yes, N for No. If Yes, complete one record for each topic. If No, enter N/A for questions 1 and 2 of one repeating group.

Topic

Out of System ILL

Number of contacts (all types)

312

Topic

Delivery

Number of contacts (all types)

728

Topic

Outreach or Resource Collections

Number of contacts (all types)

1,872

Topic

Agencies

Number of contacts (all types)

312

Topic

Special Population Groups

Number of contacts (all types)

208

Topic

Digitization & Digital Collections

Number of contacts (all types)

624

5.76

Total other contacts (total of question #2 of Repeating Group #6)

4,056

5.77

Total number of contacts (total of questions 5.63 through 5.74 and 5.76)

25,702

REFERENCE SERVICES

5.78

Total Reference Transactions

SERVICES TO SPECIAL CLIENTS
(Direct and Contractual)

5.79 Indicate services the system provides to special clients (check all that apply):

Services for patrons with disabilities

Yes

Services for patrons who are educationally disadvantaged

Yes

Services for patrons who are aged

Yes

Services for patrons who are geographically isolated

Yes

Services for patrons who are members of ethnic or minority groups in need of special library services

Yes

Services to patrons who are in institutions

Yes

Services for unemployed and underemployed individuals

Yes

N/A

5.80

Number of BOOKS BY MAIL loans

5.81

Number of member libraries with Job/Education Information Centers or collections

5.82

Number of State Correctional Facilities libraries served

5.83

Number of County Jails libraries served

5.84

Number of institutions served other than jails or correctional facilities

5.85

Does the system provide other special client services not listed above? If yes, complete one record for each service provided. If no, enter N/A in questions 1 and 2 of one repeating group.

Service provided

N/A

Number of facilities/institutions served

N/A

5.86

Does the system charge fees for any program or service? Enter Y for Yes; N for No. If yes, briefly describe using the text box below; if no, enter N/A in Question 5.87.

5.87

Description of fees

In 2018, the library system charged a nominal fee to offset the cost of physical processing library materials for 55% of member libraries. The fee only subsidized the service, but did not pay for the full true cost. The system also charged for IT Procurement. These charges cover the cost of library system staff to procure, configure, install and maintain public computers at member libraries. The fee only subsidized the service, but did not pay for the full true cost. Lastly, the library system enters annually into three-year agreement with member libraries, which defines how costs will be shared to maintain the ILS and eBook collections. Member libraries contribute based on a formula established by the membership, so there is parity in contributions. These contributions subsidize the cost of running the ILS and purchasing eBooks minus the state's contribution to Automation.

6. Operating Funds Receipts

LOCAL PUBLIC FUNDS

6.1

Does the system receive county funding? Enter Y for Yes, N for No. If yes, please complete one record for each county. If No, enter N/A on questions 1 through 4 of one repeating group.

County Name

Steuben County

Amount

$99,500

Subject to Public Vote (Enter Y for Yes, N for No, or N/A)

Written Contract (Enter Y for Yes, N for No, or N/A)

6.2

Total County Funding

$99,500

6.3

All Other Local Public Funds

6.4

Total Local Public Funds (total questions 6.2 and 6.3)

$99,500

STATE AID RECEIPTS - arranged in alphabetical order

6.5

Adult Literacy Library Services Grants

$4,723

6.6

Central Library Development Aid

$99,272

6.7

Central Book Aid

$67,599

6.8

Conservation/Preservation Grants

6.9

Construction for Public Libraries Aid

$13,172

6.10

Coordinated Outreach Services Aid

$75,833

6.11

Correctional Facilities Library Aid

$26,559

6.12

County Jails Library Aid

$3,666

6.14

Family Literacy Grants

$8,501

6.18

Local Library Services Aid - Kept at System

6.19

Local Library Services Aid - Distributed to Members

$113,819

6.20

Total LLSA (total questions 6.18 and 6.19)

$113,819

6.21

Local Services Support Aid

$95,340

6.22

Local Consolidated Systems Aid

6.26

Public Library System Basic Aid

$867,012

6.27

Public Library System Supplementary Operational Aid

$130,727

6.36

Special Legislative Grants and Member Items

$257,500

6.37

The New York Public Library - The Research Libraries

6.38

The New York Public Library, Andrew Heiskell Library for the Blind and Physically Handicapped Aid

6.39

The New York Public Library, City University of New York

6.40

The New York Public Library, Schomburg Center for Research in Black Culture Library Aid

6.41

The New York Public Library, Science, Industry and Business Library

6.42

Does the system receive state funding from other sources? Enter Y for Yes, N for No. (Report Special Legislative Grants and Member Items on Q 6.36).

Complete one record for each grant. If the system does not receive other state aid, enter N/A on questions 1 and 2 of one repeating group.

Funding Source

N/A

Amount

N/A

6.43

Total Other State Aid (total question #2 of Repeating Group #9 above)

6.44

Total State Aid Receipts (total questions 6.5 through 6.14, questions 6.20 through 6.22, questions 6.26 through 6.27, questions 6.36 through 6.41, and question 6.43)

$1,763,723

FEDERAL AID

6.45

Library Services and Technology Act (LSTA)

6.46

Does the system receive any other Federal Aid (specify Act and Title) e.g., NEH, NEA, etc.? Enter Y for Yes, N for No.

Complete one record for each grant. If the system does not receive other federal aid, enter N/A on questions 1 and 2 of one repeating group

Funding Source

IMLS Federal Grant

Amount

$7,716

Funding Source

Federal ARC Grant 2017

Amount

$17,168

Funding Source

NLM Outreach Grant

Amount

$2,766

Funding Source

Federal ARC Grant 2016

Amount

$150,000

6.47

Total Other Federal Aid (total questions #2 of Repeating Group #10 above)

$177,650

6.48

Total Federal Aid (total questions 6.45 and 6.47)

$177,650

CONTRACTS WITH LIBRARIES, LIBRARY SYSTEMS AND/OR OTHER INSTITUTIONS IN NEW YORK STATE

6.49

Does the system contract with libraries, library systems or other institutions in New York State? Enter Y for Yes, N for No.

Complete one record for each contract. If the system does not contract, enter N/A on questions 1, 2 and 3 of one repeating group.

Contracting Agency

Member Libraries

Contracted Service

Processing

Total Contract Amount

$12,816

Contracting Agency

Greenwood

Contracted Service

Tax Support

Total Contract Amount

$18,665

Contracting Agency

Member Libraries

Contracted Service

IT Contracts

Total Contract Amount

$56,380

Contracting Agency

Member Libraries

Contracted Service

Cost Share

Total Contract Amount

$416,020

Contracting Agency

Member Libraries

Contracted Service

Pass Thru

Total Contract Amount

$49,810

6.50

Total Contracts (total question #3 of Repeating Group #11 above)

$553,691

MISCELLANEOUS RECEIPTS

6.51

Gifts, Endowments, Fundraising, Foundations (include Gates Grants here; specify project number(s) and dollar amount using the state note)

$546

6.53

Income from Investments

$1,374

Proceeds from Sale of Property

6.54

Real Property

6.55

Equipment

6.56

Does the system have other miscellaneous receipts in categories not listed in questions 6.51 through 6.55? Enter Y for Yes, N for No.

Complete one record for each income category. If the system does not have other miscellaneous receipts, enter N/A on questions 1 and 2 of one repeating group.

Receipt category

General Reimb and Refunds

Amount

$5,453

Receipt category

E-Rate

Amount

$401,465

Receipt category

Retiree Health Ins

Amount

$1,115

6.57

Total Other Miscellaneous Receipts (total question #2 of Repeating Group #12 above)

$408,033

6.58

Total Miscellaneous Receipts (total questions 6.51 through 6.55 and question 6.57)

$409,953

6.59

TOTAL OPERATING FUND RECEIPTS - Total Local Public Funds, Total State Aid, Total Federal Aid, Total Contracts, and Total Miscellaneous Receipts (total questions 6.4, 6.44, 6.48, 6.50, and 6.58)

$3,004,517

6.60

BUDGET LOANS

TRANSFERS

6.61

Transfers from Capital Fund (Same as question 9.6)

6.62

Transfers from Other Funds

6.63

Total Transfers (total questions 6.61 and 6.62)

6.64

CASH BALANCE - Beginning of Current Fiscal Reporting Year:
Public Library Systems - January 1, 2018. (Same as closing cash balance at the end of previous fiscal reporting year: Public Library Systems - December 31, 2017.)

$1,305,821

6.67

GRAND TOTAL RECEIPTS, BUDGET LOANS, TRANSFERS, AND BALANCE/ROLLOVER
(Public Library Systems - total questions 6.59, 6.60, 6.63 and 6.64 - must agree with question 7.83)

$4,310,338

7. Operating Fund Disbursements

STAFF EXPENDITURES
Salaries

7.1

System Director and Librarians

$369,469

7.2

Other Staff

$450,428

7.3

Total Salary and Wages Expenditures (total questions 7.1 and 7.2)

$819,897

7.4

Employee Benefits Expenditures

$397,814

7.5

Total Staff Expenditures (total questions 7.3 and 7.4)

$1,217,711

COLLECTION EXPENDITURES

7.6

Print Materials Expenditures

$18,112

7.7

Electronic Materials Expenditures

$89,670

7.8

Other Materials Expenditures

7.9

Total Collection Expenditures (total questions 7.6 through 7.8)

$107,782

GRANTS TO MEMBER LIBRARIES
Cash Grants Paid From

7.10

Local Library Services Aid (LLSA)

$113,819

7.11

Central Library Aid (CLDA/CBA)

$166,871

7.15

Other State Aid/Grants (e.g., Construction, Special Legislative or Member Grants)

$220,500

7.16

Federal Aid

7.17

Other cash grants paid from system funds

$115,221

7.18

Total Cash Grants (total questions 7.10 through 7.17)

$616,411

7.19

Book/Library Materials Grants

7.20

Other Non-Cash Grants

7.21

Total Grants to Member Libraries (total questions 7.18 through 7.20)

$616,411

CAPITAL EXPENDITURES FROM OPERATING FUNDS

7.22

Bookmobile

7.23

Other Vehicles

$27,631

7.24

Computer Equipment

7.25

Furniture/Furnishings

7.26

Other Capital Expenditures

$95,726

7.27

Total Capital Expenditures from Operating Fund (total questions 7.22 through 7.26)

$123,357

TOTAL CAPITAL EXPENDITURES BY SOURCE OF FUNDS

7.28

From Local Public Funds (71PF)

7.29

From Other Funds (71OF)

$123,357

7.30

Total Capital Expenditures by Source (total questions 7.28 and 7.29; same as question 7.27)

$123,357

OPERATION AND MAINTENANCE OF BUILDINGS

Repairs To Buildings and Building Equipment by Source of Funds

7.31

From Local Public Funds (72PF)

7.32

From Other Funds (72OF)

$26,918

7.33

Total Repairs to Buildings and Building Equipment (total questions 7.31 and 7.32)

$26,918

7.34

Other Building & Maintenance Expenses

$19,951

7.35

Total Operation and Maintenance of Buildings (total questions 7.33 and 7.34)

$46,869

MISCELLANEOUS EXPENSES

7.36

Total Operation & Maintenance of Bookmobiles and Other Vehicles

$21,259

7.37

Office and Library Supplies

$18,402

7.38

Equipment

7.39

Telecommunications

$480,395

7.40

Binding Expenses

7.41

Postage and Freight

$3,284

7.42

Publicity and Printing

$17,265

7.43

Travel

$65,881

7.44

Fees for Consultants and Professionals - Please include a State Note with the consultants' or vendors' names and a brief description of the service(s) provided.

$17,382

7.45

Membership Dues - Please include a State Note listing Professional Organization Memberships for which dues are being paid.

$9,422

7.46

Does the system have other miscellaneous expenses in categories not listed in questions 7.36 through 7.45? Enter Y for Yes, N for No.

Complete one record for each expense category. If the system does not have other miscellaneous expenses, enter N/A on questions 1 and 2 of one repeating group.

Expense category

N/A

Amount

N/A

7.47

Total Other Miscellaneous Expenses (total question #2 of Repeating Group #13)

7.48

Total Miscellaneous Expenses (total questions 7.36 through 7.45 and 7.47)

$633,290

CONTRACTS WITH LIBRARIES and/or LIBRARY SYSTEMS IN NEW YORK STATE

7.49

Does the system contract with libraries and/or library systems in New York State? Enter Y for Yes, N for No.

Complete one record for each contract. If the system does not contract, enter N/A on questions 1, 2, and 3 of one repeating group.

Contracting Agency (specify using the State note)

N/A

Contracted Service (specify using the State note)

N/A

Total Contract Amount

N/A

7.50

Total Contracts (total question #3 of Repeating Group #14 above)

DEBT SERVICE

Capital Purposes Loans (Principal and Interest)

7.51

From Local Public Funds (73PF)

7.52

From Other Funds (73OF)

7.53

Total Capital Purposes Loans (total questions 7.51 and 7.52)

7.54

Other Loans

7.55

Total Debt Service (total questions 7.53 and 7.54)

7.56

TOTAL TOTAL DISBURSEMENTS - Total Staff Expenditures, Total Collection Expenditures, Total Grants to Member Libraries, Total Capital Expenditures, Total Operation and Maintenance of Buildings, Total Miscellaneous Expenses, Total Contracts, and Total Debt Service (total questions 7.5, 7.9, 7.21, 7.27, 7.35, 7.48, 7.50, and 7.55)

$2,745,420

TRANSFERS

Transfers to the Capital Fund

7.57

From Local Public Funds (76PF)

7.58

From Other Funds (76OF)

7.59

Total Transfers to Capital Fund (total questions 7.57 and 7.58; same as question 8.2)

7.60

Total Transfers to Other Funds

7.61

Total Transfers (total questions 7.59 and 7.60)

7.62

TOTAL DISBURSEMENTS AND TRANSFERS (total questions 7.56 and 7.61)

$2,745,420

7.63

CLOSING CASH BALANCE at the End of the Current Fiscal Reporting Year
(For Public Library Systems - December 31, 2018)

$1,564,918

7.83

GRAND TOTAL DISBURSEMENTS, TRANSFERS, & ENDING BALANCE (total questions 7.62 and 7.63)

$4,310,338

FISCAL AUDIT

7.84

Last audit performed (mm/dd/yyyy)

04/17/2018

7.85

Time period covered by this audit (mm/dd/yyyy - mm/dd/yyyy)

01/01/2017-12/31/2017

7.86

Indicate type of audit (select one from drop-down):

Private Accounting Firm

ACCOUNT INFORMATION
Complete one record for each financial account

Name of bank or financial institution

Community Bank NA

Amount of funds on deposit

$1,564,918

7.87

Total Bank Balance (total question #2 of Repeating Group #15)

$1,564,918

7.88

Does the system have a Capital Fund? Enter Y for Yes, N for No. If yes, please complete the Capital Fund Report. If no, stop here.

8. Capital Fund Receipts

8.1

Total Revenue From Local Sources

8.2

Transfer From Operating Fund
(same as question 7.59)

STATE AID FOR CAPITAL PROJECTS

8.3

State Aid Received for Construction

$9,683

ALL OTHER AID AND/OR GRANTS FOR CAPITAL PROJECTS

8.4

Does the system receive any other aid and/or grants for capital projects. Enter Y for Yes, N for No. If yes, complete one record for each award. If no, enter N/A on questions 1 and 2 of one repeating group.

Contracting Agency

N/A

Amount

N/A

8.5

Total Aid and/or Grants (total question #2 of Repeating Group #16 above)

8.6

TOTAL RECEIPTS - Revenues from Local Sources, Interfund Revenue, State Aid for Capital Projects, and All Other Aid and/or Grants for Capital Projects (total questions 8.1, 8.2, 8.3, and 8.5)

$9,683

8.7

NONREVENUE RECEIPTS

8.8

TOTAL RECEIPTS - Total Receipts and Nonrevenue Receipts (total questions 8.6 and 8.7)

$9,683

8.9

CASH BALANCE - Beginning of Current Fiscal Reporting Year: Public Library Systems - January 1, 2018. (Same as closing cash balance at the end of previous fiscal reporting year: Public Library Systems - December 31, 2017.)

8.10

TOTAL RECEIPTS AND CASH BALANCE (total questions 8.8 and 8.9)

$9,683

9. Capital Fund Disbursements

PROJECT EXPENDITURES

9.1

Total Construction

$9,683

9.2

Incidental Construction

9.3

Books and Library Materials

9.4

Total Other Disbursements

9.5

Total Project Expenditures (total questions 9.1 through 9.4)

$9,683

9.6

TRANSFER TO OPERATING FUND
(Same as question 6.61)

9.7

TOTAL NONPROJECT EXPENDITURES

9.8

TOTAL DISBURSEMENTS - Total Project Expenditures, Transfer to Operating Fund, and Total Nonproject Expenditures (total questions 9.5 through 9.7)

$9,683

9.9

CLOSING CASH BALANCE IN CAPITAL FUND at the End of the Current Fiscal Year (December 31, 2018, for Public Library Systems)

9.10

TOTAL DISBURSEMENTS AND CASH BALANCE (total questions 9.8 and 9.9)

$9,683

12. Projected Annual Budget For Library Systems

Public Library Systems Budget for January 1, 2019 - December 31, 2019

PROJECTED OPERATING FUND - RECEIPTS

12.1

Total Operating Fund Receipts (include Local Aid, State Aid, Federal Aid, Contracts and Miscellaneous Receipts)

$2,076,917

12.2

Budget Loans

12.3

Total Transfers

12.4

Cash Balance/Ending Balance in Operating Fund at the end of the previous fiscal year
(For Public Library Systems, opening balance on January 1, 2019, must be the same as the December 31, 2018, closing balance reported on Q7.63 of the 2018 annual report)

$1,564,918

12.5

Grand Total Operating Fund Receipts, Budget Loans, Transfers and Ending Balance (total questions 12.1 through 12.4)

$3,641,835

PROJECTED OPERATING FUND - DISBURSEMENTS

12.6

Total Operating Fund Disbursements (include Staff Expenditures, Collection Expenditures, Grants to Member Libraries, Capital Expenditures from Operating Funds, Operation and Maintenance of Buildings, Miscellaneous Expenses, Contracts with Libraries and Library Systems in New York State and Debt Service)

$2,076,917

12.7

Total Transfers

12.8

Cash Balance/Ending Balance in Operating Fund at the end of the fiscal year
(For Public Library Systems, balance as of December 31, 2019)

$1,564,918

12.9

Grand Total Operating Fund Disbursements, Transfers and Ending Balance (total questions 12.6 through 12.8)

$3,641,835

PROJECTED CAPITAL FUND - RECEIPTS

12.10

Capital Fund Receipts (include Revenues from Local Sources, Transfer from Operating Fund, State Aid for Capital Projects and All Other Aid for Capital Projects)

12.11

Nonrevenue Receipts

12.12

Cash Balance in Capital Fund at the end of the previous fiscal year
(For Public Library Systems, opening balance on January 1, 2019, must be the same as the December 31, 2018, closing balance reported on Q9.9 of the 2018 annual report)

12.13

Grand Total Capital Fund Receipts and Balance (total questions 12.10 through 12.12)

PROJECTED CAPITAL FUND - DISBURSEMENTS

12.14

Capital Fund Disbursements (include Project Expenditures, Transfer to Operating Fund and Nonproject Expenditures

12.15

Cash Balance in Capital Fund at the end of the current fiscal year
(For Public Library Systems, December 31, 2019)

12.16

Grand Total Capital Fund Disbursement, Transfers, and Balance (Sum of questions 12.14 and 12.15)

13. State Formula Aid Disbursements

Public Library Systems Basic Aid

PUBLIC LIBRARY SYSTEMS BASIC AID, SUPPLEMENTAL AID and either LOCAL LIBRARY SERVICES AID and LOCAL SERVICES SUPPORT AID or LOCAL CONSOLIDATED SERVICES AID (Brooklyn, New York Public and Queens Borough only)

Statutory Reference (Basic Aid):	Education Law § 272, 273(1)(a, c, d, e, n) Commissioners Regulations 90.3

Statutory Reference (LLSA):	Education Law § 272, 273(5) Commissioners Regulations 90.3 and 90.9 The formula is $0.31 per capita of a member library's chartered services area with a minimum of $1,500 per library with formula equity to 1991 LLIA.

Statutory Reference (LSSA):	Education Law § 272, 273(1)(f)(6) Commissioners Regulations 90.3 and 90.10 The formula is $0.31 per capita for system population living outside the chartered service areas of member libraries plus 2/3 members LLSA.

Statutory Reference (LCSA):	Education Law § 272, 273(1)(f)(7) Commissioners Regulations 90.3 The formula is $0.31 per capita plus 2/3 of per capita total with formula equity to 1991 LLIA.

Statutory Reference (Supplemental):	Education Law § 273(12)(a) The formula is a base grant of $39,000 and an amount equal to 10.94% of the amount of Basic Aid provided under Education Law § 273(1)(a, c, d, e, and n).

BECPL Special Aid:	Education Law § 273(1)(l) Annual sum of $50,000 for a continuity of service project. (Included in Basic Aid Payment)

Brooklyn Special Aid:	Education Law § 273(1)(k) Annual sum of $350,000 for business library. (Included in Basic Aid Payment)

Nassau Special Aid:	Education Law § 273(1)(m)

13.1.1-13.1.2 Professional Salaries: Indicate total FTE and salaries for all professional system employees.

13.1.1

Total Full-Time Equivalents (FTE)

13.1.2

Total Expenditure for Professional Salaries

$164,735

13.1.3-13.1.4 Other Staff Salaries: Indicate total FTE and salaries for all other system employees.

13.1.3

Total Full-Time Equivalents (FTE)

5.5

13.1.4

Total Expenditure for Other Staff Salaries

$290,428

13.1.5

Employees Benefits: Indicate the total expenditures for all system employee fringe benefits.

$237,304

13.1.6

Purchased Services: Did the system expend funds for purchased services?
Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2 and 3 of one repeating group.

Expenditure Category

Library systems vendor contract for automation (e.g, integrated library system, virtual union catalog)

Provider of Services

Sirsi Dynix

Expenditure

$69,064

Expenditure Category

Building and maintenance expenses

Provider of Services

Isaac Plumbing & Heating

Expenditure

$2,515

Expenditure Category

Commercial electronic content vendor contracts

Provider of Services

Overdrive & Freegal

Expenditure

$89,670

Expenditure Category

N/A

Provider of Services

Time Warner Cable, Southern Tier Network, Southern Tier Wireless, AT&T, Verizon

Expenditure

$88,920

Expenditure Category

Consultant fees/professional fees

Provider of Services

Mengal Metzgar & Barr, Sayles Evans

Expenditure

$17,382

13.1.7

Total Expenditure - Purchased Services

$267,551

13.1.8

Supplies and Materials: Did the system expend funds for supply items, postage, library materials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1 and 2 of one repeating group.

Expenditure Category

Office/library supplies and postage

Expenditure

$21,686

Expenditure Category

Books and other print materials

Expenditure

$17,144

Expenditure Category

Non-print resources (electronic content)

Expenditure

$29,670

13.1.9

Total Expenditure - Supplies and Materials

$68,500

13.1.10

Travel Expenditures: Did the system expend funds for travel? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no enter N/A for questions 1 and 2 of one repeating group.

Type of Travel

System Staff Travel

Expenditure

$36,930

13.1.11

Total Expenditures - Travel

$36,930

13.1.12

Equipment and Furnishings: Did the system expend funds for equipment and furnishings with a unit cost of $5,000 or more and having a useful life of more than one year. Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no enter N/A for questions 1, 2, 3, and 4 of one repeating group.

Type of Item

Car

Quantity

Unit Cost

$27,631

Expenditure

$27,631

13.1.13

Total Expenditure - Equipment and Furnishings

$27,631

13.1.14

Local Library Services Aid Expenditures: Indicate the total expenditures to member libraries for Local Library Services Aid.

$113,819

13.1.15

Grants to Member Libraries: Did the system expend funds for grants to member libraries? Enter Y for Yes, N for no.

If yes, complete one record for each grant; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Recipient

N/a

Allocation

Project Description (no more than 300 words)

13.1.16

Total Expenditures - Grants for Member Libraries

13.1.17

Total Expenditure (total 13.1.2, 13.1.4, 13.1.5, 13.1.7, 13.1.9, 13.1.11, 13.1.13, 13.1.14, and 13.1.16)

$1,206,898

13.1.18

Cash Balance at the Opening of the Fiscal Year
NOTE: The opening balance must be the same as the closing balance of the previous year.

13.1.19

Total Allocation from 2018 - 2019 State Aid:

$1,206,898

13.1.20

Total Available Before Expenditures (total 13.1.18 + 13.1.19)

$1,206,898

13.1.21

Cash Balance at the End of the Current Fiscal Year (total 13.1.19 + 13.1.18 - 13.1.17)

13.1.22

Final Narrative: Provide a brief narrative, no more than fifteen hundred (1500) words, describing the major activities carried out with these State Aid Funds.

Central Book Aid

CENTRAL BOOK AID (CBA)

Statutory Reference:

Education Law § 272, 273(1)(b)(2)
Commissioners Regulations 90.4
Central Book Aid is a flat sum of $71,500 to each public library system. Please see the Central Library Program Guidelines at http://www.nysl.nysed.gov/libdev/clda/index.html for more information.
Include in this category library expenditures for CBA library materials. CBA funds may only be expended for adult non-fiction and foreign language library materials, including electronic content.

Yes must be answered at least once in Questions 13.2.1 - 13.2.5

13.2.1

Purchased Services: Did the library system expend CBA funds for purchased services for CBA library materials? Enter Y for Yes, N for No.

List services purchased with CBA funds in separate repeating groups, itemizing by vendor contract. If yes, complete one record for each allowable expenditure; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Expenditure Category

N/A

Provider of Services

N/A

Expenditure

N/A

13.2.2

Total Expenditure - Purchased Services

13.2.3

Supplies and Materials: Did the library system expend CBA funds for adult non-fiction and foreign language library materials with a unit cost less than $5,000? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2, 3, and 4 of one repeating group.

Expenditure Category

N/A

Quantity

N/A

Unit Cost

N/A

Expenditure

N/A

13.2.4

Total Expenditure - Supplies and Materials

13.2.5

Grants to Central/Co-Central Libraries: Did the system expend funds for grants to central/co-central libraries? Enter Y for Yes, N for No.

If yes, complete one record for each grant; if no, enter N/A for questions 1,2, and 3 of one repeating group.

Recipient

Chemung County Library District

Allocation

$67,599

Project Description (no more than 300 words)

13.2.6

Total Expenditure - Grants to Central/Co-Central Libraries

$67,599

13.2.7

Total Expenditure (total 13.2.2, 13.2.4, and 13.2.6)

$67,599

13.2.8

Cash Balance at the Opening of the Current Fiscal Year
NOTE: The opening balance must be the same as the closing balance of the previous year.

13.2.9

Total Allocation from 2018 - 2019 State Aid

$67,599

13.2.10

Total Available Before Expenditures (total 13.2.8 + 13.2.9)

67,599.00

13.2.11

Cash Balance at the End of the Current Fiscal Year (total 13.2.9 + 13.2.8 - 13.2.7)

13.2.12

Final Narrative: Provide a brief narrative, no more than five hundred (500) words, describing the major activities carried out with these State Aid Funds.

Central Library Development Aid

CENTRAL LIBRARY DEVELOPMENT AID (CLDA)

Statutory Reference:

Education Law § 272, 273(1)(b)(1)
Commissioners Regulations 90.4
The formula is $0.32 per capita or $105,000 whichever is greater. Please see the Central Library Program Guidelines at http://www.nysl.nysed.gov/libdev/clda/index.html for more information.
Note: CLDA funds which are expended for library materials must be used for adult non-fiction and foreign language, including electronic content.

13.3.1-13.3.2 Professional Salaries: Indicate total FTE and salaries for all professional system employees (paid from CLDA funds).

13.3.1

Total Full-Time Equivalents (FTE)

13.3.2

Total Expenditure for Professional Salaries

13.3.3-13.3.4 Other Staff Salaries: Indicate total FTE and salaries for all other system employees (paid from CLDA funds).

13.3.3

Total Full-Time Equivalents (FTE)

13.3.4

Total Expenditures for Other Staff Salaries

13.3.5

Employee Benefits: Indicate the total expenditures for all system employee benefits (paid from CLDA funds).

13.3.6

Purchased Services: Did the system expend funds for purchased services? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Expenditure Category

N/A

Provider of Services

N/A

Expenditure

N/A

13.3.7

Total Expenditure - Purchased Services

13.3.8

Supplies and Materials: Did the system expend funds for supply items, postage, adult nonfiction and foreign language library materials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1 and 2 of one repeating group.

Expenditure Category

N/A

Expenditure

N/A

13.3.9

Total Expenditure - Supplies and Materials

13.3.10

Travel Expenditures: Did the system expend funds for travel? Enter Y for Yes, N for No.

If yes, complete one record for each type of travel; if no, enter N/A for questions 1 and 2 of one repeating group.

Type of travel

N/A

Expenditure

N/A

13.3.11

Total Expenditures - Travel

13.3.12

Equipment and Furnishings: Did the system expend funds for equipment and furnishings with a unit cost of $5,000 or more and having a useful life of more than one year. Enter Y for Yes, N for No.

If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1, 2, 3 and 4 of one repeating group.

Type of item

N/A

Quantity

N/A

Unit cost

N/A

Expenditure

N/A

13.3.13

Total Expenditure - Equipment and Furnishings

13.3.14

Grants to Central/Co-Central Libraries: Did the system expend funds for grants to central/co-central libraries? Enter Y for Yes, N for No.

If yes, complete one record for each grant; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Recipient

Chemung County Library District

Allocation

$99,272

Project Description (no more than 300 words)

13.3.15

Total Expenditure - Grants to Central/Co-Central Libraries

$99,272

13.3.16

Total Expenditure (total 13.3.2, 13.3.4, 13.3.5, 13.3.7, 13.3.9, 13.3.11, 13.3.13, and 13.3.15)

$99,272

13.3.17

Cash Balance at the Opening of the Fiscal Year
NOTE: The opening balance must be the same as the closing balance of the previous year.

13.3.18

Total Allocation from 2018 - 2019 State Aid:

$99,272

13.3.19

Total Available Before Expenditures (total 13.3.17 + 13.3.18)

$99,272

13.3.20

Cash Balance at the end of the Current Fiscal Year (total 13.3.18 + 13.3.17 - 13.3.16)

0.00

13.3.21

Final Narrative: Provide a brief narrative, no more than five hundred (500) words, describing the major activities carried out with these State Aid Funds.

Coordinated Outreach Library Services Aid

COORDINATED OUTREACH LIBRARY SERVICES AID

Statutory Reference:

Education Law § 273(1)(h)
Commissioners Regulations 90.3

13.4.1-13.4.2 Professional Salaries: Indicate total FTE and salaries for all professional system employees.

13.4.1

Total Full-Time Equivalents (FTE)

.25

13.4.2

Total Expenditure for Professional Salaries

$13,676

13.4.3-13.4.4 Other Staff Salaries: Indicate total FTE and salaries for all other system employees.

13.4.3

Total Full-Time Equivalents (FTE)

13.4.4

Total Expenditure for Other Staff Salaries

$31,532

13.4.5

Employee Benefits: Indicate the total expenditures for all system employee benefits.

$8,599

13.4.6

Purchased Services: Did the system expend funds for purchased services? Enter Y for Yes, N for No.

If yes, complete one record for each allowable expenditure; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Expenditure Category

N/A

Provider of Services

N/A

Expenditure

N/A

13.4.7

Total Expenditure - Purchased Services

13.4.8

Supplies and Materials: Did the system expend funds for supply items, postage, library materials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1 and 2 of one repeating group.

Expenditure Category

Office/library supplies and postage

Expenditure

$777

Expenditure Category

Books and other print materials

Expenditure

$9,141

13.4.9

Total Expenditure - Supplies and Materials

9,918

13.4.10

Travel Expenditures: Did the system expend funds for travel? Enter Y for Yes, N for No. Indicate the total expenditures for system employee travel only in this category.

If yes, complete one record for each type of travel; if no, enter N/A for questions 1 and 2.

Type of Travel

System staff

Expenditure

$5,756

13.4.11

Total Expenditure - Travel

$5,756

13.4.12

Equipment and Furnishings: Did the system expend funds for equipment and furnishings with a unit cost of $5,000 or more and having a useful life of more than one year. Enter Y for Yes, N for No.

If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1, 2, 3, and 4 of one repeating group.

Type of item

N/A

Quantity

N/A

Unit Cost

N/A

Expenditure

N/A

13.4.13

Total Expenditure - Equipment and Furnishings

13.4.14

Did the system expend funds on grants to member libraries? Enter Y for Yes, N for No.

If yes, complete one record for each grant; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Recipient

Alfred Box of Books Library

Allocation

$200

Description of Project

Mandarin/English Youth Materials

Recipient

Almond 20th Century Library Club

Allocation

$450

Description of Project

Older Adults Art Program

Recipient

Bath Dormann Library

Allocation

$628

Description of Project

Financial Library Program

Recipient

Cohocton/Avoca Libraries

Allocation

$374

Description of Project

Little Free Library Program

Recipient

Corning Library

Allocation

$225

Description of Project

Coffee, Tea, and English Book club

Recipient

Montour Falls Library

Allocation

$600

Description of Project

Home Delivery Serivce

Recipient

Penn Yan Public Library

Allocation

$300

Description of Project

Equipment for older adults.

Recipient

Cuba Circulating Library

Allocation

$800

Description of Project

Prism Youth LGBTQ Group.

Recipient

Richburg Colonial Library

Allocation

$1,000

Description of Project

Community Art Programs

Recipient

Savona Free Library

Allocation

$450

Description of Project

Little Free Library Program

Recipient

Wellsville Library

Allocation

$1,000

Description of Project

Family Sign Language Programs

Recipient

Whitesville Public Library

Allocation

$325

Description of Project

Equipment for Older Adults

13.4.15

Total Expenditure - Grants to Member Libraries

$6,352

13.4.16

Total Expenditure (total 13.4.2, 13.4.4, 13.4.5, 13.4.7, 13.4.9, 13.4.11, 13.4.13, and 13.4.15)

$75,833

13.4.17

Cash Balance at the Opening of the Fiscal Year
NOTE: The opening balance must be the same as the closing balance of the previous year.

13.4.18

Total Allocation from 2018 - 2019 State Aid:

$75,833

13.4.19

Total Available Before Expenditures (total 13.4.17 + 13.4.18)

$75,833

13.4.20

Cash Balance at the End of the Current Fiscal Year (total 13.4.18 + 13.4.17 - 13.4.16)

13.4.21

Final Narrative: Provide a brief narrative, no more than five hundred (500) words, describing the major activities carried out with these State Aid Funds.

Services to County Jails Aid

SERVICE TO COUNTY JAILS (INTERINSTITUTIONAL) AID

Statutory Reference:

Education Law § 285(2)

The intent of the Services to County Jails Program is to provide basic reading materials for those individuals who are incarcerated short term in county jails across the State. Examples of appropriate spending include books and magazine / newspaper subscriptions which are acceptable to the institution (Supplies & Materials), as well as programs such as Job Information and other topics directly relevant to the county jail inmate's needs (Purchased Services).

13.5.1

Purchased Services: Did the system expend funds for purchased services? Enter Y for Yes, N for No.

If yes, complete one record for each allowable expenditure; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

Expenditure Category

Provider of Services

N/A

Expenditure

N/A

13.5.2

Total Expenditure - Purchased Services

13.5.3

Supplies and Materials: Did the system expend funds for supply items, postage, library materials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.

If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1 and 2 of one repeating group.

Expenditure Category

Books and other print materials

Expenditure

$3,666

13.5.4

Total Expenditure - Supplies and Materials

$3,666

13.5.5

Total Expenditure (total 13.5.2, and 13.5.4)

3,666.00

13.5.6

Cash Balance at the Opening of the Fiscal Year:
NOTE: The opening balance must be the same as the closing balance from the previous year.

13.5.7

Total Allocation from 2018 - 2019 State Aid

$3,666

13.5.8

Total Available Before Expenditures (total 13.5.6 + 13.5.7)

$3,666

13.5.9

Cash Balance at the End of the Current Fiscal Year (total 13.5.7 + 13.5.6 - 13.5.5)

13.5.10

Final Narrative:Provide a brief narrative, no more than five hundred (500) words, describing the major activities carried out with these State Aid Funds.

State Correctional Aid

THE FOLLOWING QUESTIONS ARE FOR SYSTEMS WITH STATE CORRECTIONAL FACILITIES ONLY

STATE CORRECTIONAL FACILITIES AID

Statutory Reference:

Education Law § 285 (1)
Commissioners Regulations 90.14
The amount provided in Education Law is $9.25 per inmate. Please see the State Corrections Program Guidelines at www.nysl.nysed.gov/libdev/outreach/corrgdln.htm for more information.

13.6.1-13.6.2 Professional Salaries: Indicate total FTE and salaries for all system professional employees.

13.6.1

Total Full-Time Equivalents (FTE)

13.6.2

Total Expenditure for Professional Salaries

13.6.3-13.6.4 Other Staff Salaries: Indicate total FTE and salaries for all other system employees.

13.6.3

Total Full-Time Equivalents (FTE)

13.6.4

Total Expenditure for Other Staff Salaries

13.6.5

Employee Benefits: Indicate the total expenditures for all system employee benefits.

13.6.6

Purchased Services: Does the system expend funds for purchased services? Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2 and 3 of one repeating group.

Expenditure Category

N/A

Provider of Services

N/A

Expenditure

N/A

13.6.7

Total Expenditure - Purchased Services

13.6.8

Supplies and Materials: Did the system expend funds for supply items, postage, library materials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.

If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1 and 2 of one repeating group.

Expenditure Category

Books and other print materials

Expenditure

$26,559

13.6.9

Total Expenditure - Supplies and Materials

$26,559

13.6.10

Travel Expenditures: Did the system expend funds for travel? Enter Y for Yes, N for No.

If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1 and 2 of one repeating group.

Type of Travel

N/A

Expenditure

N/A

13.6.11

Total Expenditure - Travel

13.6.12

Equipment and Furnishings: Did the system expend funds for equipment and furnishings with a unit cost of $5,000 or more and having a useful life of more than one year. Enter Y for Yes, N for No.

If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1, 2, 3, and 4 of one repeating group.

Type of item

N/A

Quantity

N/A

Unit Cost

N/A

Expenditure

N/A

13.6.13

Total Expenditure - Equipment and Furnishings

0.00

13.6.14

Total Expenditure (total 13.6.2, 13.6.4, 13.6.5, 13.6.7, 13.6.9, 13.6.11, and 13.6.13)

$26,559

13.6.15

Cash Balance at the Opening of the Fiscal Year:
NOTE: The opening balance must be the same as the closing balance of the previous year.

13.6.16

Total Allocation from 2018 - 2019 State Aid:

$26,559

13.6.17

Total Available Before Expenditures (total 13.6.15 + 13.6.16)

$26,559

13.6.18

Cash Balance at the End of the Current Fiscal Year (total 13.6.16 + 13.6.15 - 13.6.14)

13.6.19

Final Narrative: Provide a brief narrative, no more than five hundred (500) words, describing the major activities carried out with these State Aid Funds

14. Summary of Library System Accomplishments

Using the goals from Section 4 in the approved 2017-2021 System Plan of Service, BRIEFLY describe the final results of each element for Year 1 (2017).

14.1

Element 1: Resource Sharing - Results

""""""Actions Taken in 2018: 1. Facilitated member access to library vendor collection tools, including acquisition, development, processing, and finishing services from Baker & Taylor, Brodart, and Ingram. This required live panel at library system's Spring CE, membership wide webinars, ILS specialist presentations and trainings at system wide director meetings. 2. Transitioned membership to digital only cataloging requests. 3. Conducted Cataloging Advisory Group meetings which will inform future collection management trainings and resources provided to the membership. 4. Included collection management in the LEAD curriculum as a module and integrated collection marketing into other LEAD modules. 5. Assisted in deep weed in Essential Club Free Library. 6. Assisted in collection export for Sebco evaluation of Pulteney's collection in preparation for purchasing additional non-fiction books for new library building. 7. Via various methods (e-mail newsletters, listservs, workshops) provided information on 'Best Of', Award Winners, and subject/topic specific titles to raise awareness of new 'stuff' being published. 8. Began bi-monthly WorkFlows Wizard emails that cover 1-2 topics each. Topics have included barcodes, library calendar, email notices, DAC Reciprocal Borrowing Group, etc.. 9. Presented WorkFlows Tips and Tricks at the Spring CE with 24 attendees. Presented 4 quarterly ILS/IT Workshops with 104 overall attendees. 10. ILS Team re-did all Item Maintenance documentation to reflect new cataloging procedures in response to the end of physical processing. 11. ILS Staff visited 34 Member Libraries to review adding items to the catalog in WorkFlows and cover the new (to some) procedure of submitting items to the Help Desk for cataloging. 12. BARC services are supported by STLS resources by offering additional training and intermediate assistance with overdues and facilitating unique requests. While BARC tends to operate smoothly without much facilitation, there are special needs and circumstances in which desired materials are outside the realm of "normal" requests--such as materials not available from free lending institutions and materials that are ONLY available from the Library of Congress. Both of these requests required additional intervention by STLS ILL staff to successfully fill the requests. 13. Assisted the DAC with implementation of the Reciprocal Borrowing Program, opening up holds on new items to patrons across the system. As of 2019 (Q1), 23 library outlets are participating in this group and nearly all feedback from patrons and staff has been positive. 14. Determined which libraries have not signed up for a BARC account. Met with library staff to ensure that libraries had an account and understood the process to use the BARC service.In 2018 met with Cohocton, Watkins Glen, Canaseraga and Little Genesee staff. Some visits were due to changes in library staff and lack of transference of knowledge of procedures and processes. 15. Attention to Interlibrary Loan services has pinpointed a lack of a process to eliminate old bibliographic records from the ILS. Project leaders are creating a plan to correct this which will be implemented in 2019. 16. Quarterly Digital Library Meetings are held. Developments/updates are shared, troubleshooting & brainstorming also happens at each meeting. 17. Digital collections are regularly featured on the STLS Facebook page. Member libraries are encouraged to share posts on their own Facebook pages. 18. Digital collections are featured in the STLS brochure. Dedicated bookmarks were also created for Freegal, RBdigital, and Overdrive. These materials are provided to the membership. 19. OPAC is currently under revision - upgrades will allow for integration of "buttons" for each digital collection. Expect this to be implemented by the end of 2019. 20. In general, staff responsible for digital collections have been identified. """""""""""""""""

14.2

Element 2: Special Client Groups - Results

""""""Actions Taken in 2018: 1. Began collecting and cataloging juvenile items in Braille for circulation to our member libraries and their patrons. 2. Held two member training sessions on the NY State Talking Book and Braille Library and made individual consultation visits to train members on this service, as well as distributing information about the TBBL to all member libraries. Featured information on the TBBL at our Annual Conference. 3. Added an additional adult care facility in Schuyler County to our rotating collection delivery schedule. 4. Researched options for book purchasing and processing options for our Rotating Collections, in keeping with the STLS phase-out of in-house processing services. Learned how to use in-house laminator to process youth rotating collections. 5. Worked on plans for rotating collections moving forward, after the retirement in 2019 of longtime Outreach Clerk Vickie Button. 6. Worked with the new Correctional Facility Librarian at the Southport Facility to help her learn what services STLS has to offer facility librarians. Visited her library and regularly assisted her in ordering books and materials. 7. Keturah visited county jails in Allegany, Steuben, Yates, and Schuyler County and met with jail officials to determine what types of library services STLS and member libraries could provide them with. Keturah invited member library directors of these counties to attend the meetings and to work with her to help provide services. 8. Administered the 2018 NY State Adult Literacy Grant funds to help subsidize the 2018 Allegany County Job Fair. Also used the funds to purchase a large number of books on job seeking, skill building, and employment resources. These books were added to the collections of all member libraries in Chemung, Steuben, Schuyler, and Yates Counties. 9. Visited Catholic Charities service locations across our service area in 2018 and worked with them on a donation of socks. Visited the Food Bank of the Southern Tier and invited them to do a Hunger Simulation training at our Summer Learning workshop. Keturah worked with the Arts Council of the Southern Finger Lakes to help implement Youth Art Month displays in member libraries and travelled to member libraries to hang the displays. Keturah met with the Bath VA Medical Center to help them schedule informational events at member libraries. Keturah participated in an Emergency Preparedness Drill with the Steuben County Department of Health. 10. Organized an STLS booth at the Allegany County Fair and worked with member libraries to staff the booth for community outreach. Volunteered to help at the Yates County Fair Libraries booth. 11. We were able to offer programs for member library staff about community organizations such as the Food Bank of the Southern Tier, and we were able to help coordinate programs held in partnership between member libraries and community service agencies. Continuing to promote webinars offered by Hunger Solutions New York helps to reinforce activities that members can offer and/or support in their communities. 12. Supported Allegany County Library Directors Association in developing partnerships and connections with agencies for county-wide projects such as the Allegany County Job Fair (2018) and the Granny Square Project (2018). 13. Continually reminding member library staff about local agencies with which to partner and/or connections to trainings (online or otherwise) to extend services to their community that align with public library core values. 14. Developing a relationship with ProAction of Steuben and Yates Counties with training of staff (often college age) of summer recreation staff. (Plan of Action=August 2018. Delivery of training will occur in 2019.) Begun a relationship (early 2019) with United Way of the Southern Tier (serves Chemung and Steuben Counties.) to encourage member libraries to support United Way project: Dolly Parton Imagination Library. 15. Incorporated an R&D: Rip Off and Duplicate segment of the 2018 & 2019 Summer Learning workshop. 16. Continued to use The FLASH and YOUTH distribution lists to encourage the sharing of ideas. 17. At least ONE more library outlet will provide a summer reading encouragement program to the youth in their community in summer 2019. 18. Programs aimed at ages 0-5 and their parents/caregivers with a determined Early Literacy have been featured in The FLASH and are continually included in the training sessions and workshops offered. 19. Youth Services Consultant (Lorie Brown) took advantage of an opportunity to be involved in a Train the Trainer program offered by DLD/Web junction, Supercharged Story times, this allowed the Youth Services Consultant to explore other ways to impart early literacy techniques to story time practitioners. 20. Creation of Program Resources that emphasized early literacy foundational concepts are 'in the works.' and should be compiled by beginning of Q2-2019. """""""""""""

14.3

Element 3: Professional Development and Continuing Education - Results

Actions Taken in 2018: 1. A Learning Survey was undertaken (2018). This survey was designed in a slightly different manner that previous surveys. Staff at member library outlets were queried about their learning needs under specific learning interests such as governance; collection management; community engagement; digital library; human resources; librarianship; technology; programming; planning; workplace wellness. Staff were also queried about their comfort level with 'type' of learning environments. 2. Quarterly Learning Opportunities offered are marketed/promoted via a print calendar. The calendars are circulated via STLS delivery to all member library outlets. Learning Opportunities are added to the STLS calendar (Event Keeper) for ease of registration as well as for marketing/promotion. Flyers and promotional materials are created for each event. These are distributed via email and via STLS delivery. 3. Division of Professional Development and Outreach worked throughout 2018 to ensure that each month had at least 2 learning opportunities presented by STLS staff. 4. Mapped out a developed curriculum using HATS 5. Began implementing curriculum as test without calling it Trustee Academy 6. Launched first successful year of Leadership for Engaged and Active Directors (LEAD) in partnership with Chautauqua-Cattaraugus Library System. 12 sessions were offered (1 per month) to provide learning opportunities on a wide-variety of essential public librarianship skills. 7. Met on 2 occasions with staff from Chautauqua-Cattaraugus Library System to evaluate and plan LEAD sessions. Meetings included evaluation for 2018 sessions and planning for 2019.

14.5

Element 5: Consulting and Development Services - Results

Actions Taken in 2018: 1. Met with 6 libraries and 5 reading centers to discuss funding and chartering options taking into account special legislative district and school district models. Also presented on school district 259 funding tax efficiencies for libraries supported through municipalities. 2. Provided consulting services to 10 libraries to assist with local funding requests above 5%. 3. Provided 1-to-1 consulting services on Tax Cap Form Compliance. 4. Visited Mid-York Library System and Finger Lakes Library System to present on Funding Referendums for Small - Mid-sized Libraries. Also provided consulting services to library system staff and expertise to one local library. 5. STLS facilitated a Public Library System Directors Organization panel discussion to provide insight on funding referendums for 23 public library systems. 6. Surveyed other NYS Public Library Systems and a few public libraries inquiring about their Pop-Up Libraries. 7. Held a meeting to explore barriers to "popping up" in the local community - only two directors attended and both said their biggest hurdle is the additional cost per workflows station they are charged annually and lack of technology support for popping up outside the library. 8. Discovered that generally people don't want to check out books outside the library but do want to sign up for library cards. Brought this up to DAC - all agreed they preferred paper forms over digital with them at events and the opportunity to contact a person if they have a blocked or old account. 9. Engaged with marketing firm to help facilitate system wide marketing for member libraries - though not assisting to pop-up goal, is useful to the promotion goal. 10. Library system developed a Loanable WiFi Hotspot Pilot Project for STLS member libraries. STLS provided grant funding to 5 libraries to purchase, circulate, track and report on program findings. System reported findings to membership to encourage participation using local funds. 11. STLS secured Bullet Aid funds to extend pilot project for one more year to the counties of Allegany, Schuyler and Steuben. Project will fund roughly 5 more libraries. 12. STLS administered an IT Survey of member library needs. The survey contained 32 specific questions asking members about current and future needs as well as perceived satisfaction of IT services. Information gathered from the survey was used to develop the STLS IT Plan for 2019 - 2021. 13. STLS Administration and IT staff worked together to develop 7 overarching goals for STLS IT over the next 3-years. Each staff member contributed objectives relative to their position and area of expertise. The plan is expected to be reviewed and approved by the STLS Board of Trustees in early 2019.

14.6

Element 6: Coordinated Services - Results

Actions Taken in 2018 1. STLS Administration in partnership with the Board of Trustees reviewed and created a new full time IT position to improve functionality, security and overall efficiencies of member libraries' IT hardware and software. The Procurement Consultant position was approved and advertised in late 2018. 2. STLS Administration and IT Staff began work on developing the 2019 - 2021 IT Plan. Survey Results from 2018 along with notes from 2017 IT Fee-based Services Discussion will lay the groundwork for blanketed IT support services versus incident services.

14.7

Element 7: Awareness and Advocacy - Results

Actions Taken in 2018: 1. Implemented several paid social media advertising spots specific to electronic collections to measure effectiveness of advertising on collection circulation. 2. Issued a request for proposals to contract with a local media company to build a messaging campaign for STLS member libraries. Hired a media company to work on system-wide public awareness campaign. 3. Issued several press releases to local news about successes of library system and member libraries; includes IMLS grant, LJ Mover & Shaker, Regents Advisory Council Appointment & Fiber 4. Implemented a system-wide library card sticker campaign to promote use of STLS member library cards at all STLS libraries. 5. Sponsored/hosted a booth at the NYLA conference in Rochester, NY. The booth showcased STLS staff, resources, member libraries, and the region. 6. Developed an STLS mascot - STARCat. The mascot has gained recognition amongst the membership, and promotes system services. 7. STLS Board Public Relations Committee created and implemented its 2018 Advocacy Calendar. 8. STLS coordinated 8 visits with 6 state legislators during the 2018-2019 funding year. Visits took place locally and in Albany. 9. 6 Constant Contact emails were sent to member libraries encouraging advocacy efforts for Library Aid and Construction Aid. 10. Sent signed petitions representing 48 communities across 5 counties to 6 elected officials. 11. STLS Executive Director chaired South Central Regional Library Council's Awareness & Advocacy Committee to inform SCRLC's membership about pertinent advocacy issues. 12. STLS, SCRLC, 4CLS & FLLS partnered together to host a regional Legislative Appreciation Reception at Tompkins County Public Library. 13. Met with Steuben County Legislature's AIP Committee to discuss the importance of county funding for member libraries. 4 legislators and 3 county administrators were in attendance. 14. STLS joined the Southern Tier Civic Engagement Steering Committee to work with local officials on addressing and increasing civic engagement activities in Chemung, Schuyler and Steuben Counties. 15. Added explicit discussion of Library Bill of Rights to all Trustee Orientations at boards and with directors. 16. Added Core Values to LEAD as a guiding principle, including Library Bill of Rights as a primary reference document in director training. 17. Developed robust Diversity Plan for IMLS funded project work. 18. Added "missing voices" reflection to all community engagement/strategic planning facilitated practices. 19. Worked with the Directors Advisory Council (DAC) to develop a Reciprocal Lending program among member libraries to allow greater access to library materials for impoverished communities, and discussed broader issues around fine free libraries. 20. Ongoing: Engagement Consultant regularly meets with member library staff who are responsible for website creation/maintenance. 21. Engagement Consultant collaborated with Head of IT to lead a workshop about using Google Analytics and on updates to the WordPress platform (Gutenberg).

14.8

Element 8: Communication among Member Libraries and/or Branch Libraries - Results

Actions Taken in 2018: 1. The Directors Advisory Council group met 6 times to establish system-wide policy and make recommendations to STLS staff and administration. 2. The Digital Advisory Committee met 4 times to develop procedures around the library system's eBook collection and recommend other digital content platforms. 3. The Youth Services Advisory Committee met once to discuss early literacy initiatives. 4. The Catalog Advisory Committee met 3 times to discuss ILS-related matters.

14.9

Element 9: Cooperative Efforts with Other Library Systems - Results

Actions Taken in 2018: 1. STLS partnered with Chautauqua-Cattaraugus Library System on its Inaugural Lead Initiative (See Action Taken for Goal Statement #11). 2. STLS worked with two member library boards to pilot sharing of a single library director. 3. STLS distributed shared staffing MOU to help membership increase sense of shared responsibility over a region rather than a single service area. Began many discussions of regional service initiatives. 4. STLS partnered with South Central Regional Library Council, Finger Lakes Library System and Four County Library System to host the region's first Legislative Appreciation Reception (See Action Items for Goal Statement #18). 5. STLS partnered with Four County Library System by hosting a library system bus to the 2018 Advocacy Day in Albany. 6. STLS collaborated with Pioneer Library System and Chautauqua-Cattaraugus Library System to submit a rural libraries research proposal to the Institute for Museum and Library Services.

14.10

Element 10: Construction - Results

Actions Taken in 2018: 1.Coordinated system wide existing conditions study 3-5 libraries per year 2. Made planning a requirement for access to construction aid 3. Developed facilities planning consulting strategy with increased supporting documentation 4. Tried to identify regional partners to work with libraries on accessibility issues. After contacting ARC, AIM, and Arbor in 3 of the five counties.

14.11

Element 11: Central Library - Results

Actions Taken in 2018: 1. Hosted Central Library Planning Committee meeting with 12 member library directors and Central Library staff. 2. Revised Central Library Development Aid and Central Book Aid allocations as highlighted in our 2017 - 2021 Central Library Plan. More focused placed on Overdrive Non-fiction materials. 3. Co-hosted our library systems annual Spring CE with roughly 100 member librarians participating. Event featured 10 different professional development workshops.

14.12

Element 12: Direct Access - Results

Actions Taken in 2018: 39 chartered libraries representing 44 sites and 5 reading centers signed-off on the 2017 - 2021 library system Direct Access Plan to ensure equitable access for all residents in the Southern Tier Library System .

14.13

Element 13: Other Goal(s) - Results

N/A

15. Current system URL's

15.1

System Home Page URL

www.stls.org

15.2

URL of Current List of Members

https://www.stls.org/for-the-public/member-libraries-2/

15.3

URL of Current Governing Bylaws

https://www.stls.org/wp-content/uploads/2014/12/Bylaws-10.6.2015-1.pdf

15.4

URL of Evaluation Form

https://www.stls.org/wp-content/uploads/2019/03/Plan-of-Service-Goal-Statement-9-Increased-Training-for-Member-Librarians-2018-Member-Learning-Survey-Southern-Tier-Library-System.pdf

15.5

URL of Evaluation Results

https://www.stls.org/wp-content/uploads/2019/03/Plan-of-Service-Goal-Statement-9-Increased-Training-for-Member-Librarians-2018-Member-Learning-Survey-Southern-Tier-Library-System.pdf

15.6

URL of Central Library Plan

https://www.stls.org/wp-content/uploads/2014/12/Approved-Central-Library-Plan-2017-2021-Southern-Tier-Library-System-10.17.2016-1.pdf

15.7

URL of Direct Access Plan

https://www.stls.org/wp-content/uploads/2014/12/Approved-Direct-Access-Plan-2017-2021-Southern-Tier-Library-System-10.18.2016-1.pdf

16. Assurance and Contact Information

CONTACT INFORMATION

16.1

Contact name (person completing report)

Brian M. Hildreth

16.2

Contact telephone number (enter 10 digits only and hit the Tab key)

6079623141

16.3

Contact e-mail address

communitylibrarypartner@stls.org

ASSURANCE

16.4

The Library System operated under its approved Plan of Service in accordance with the provisions of Education Law and the Regulations of the Commissioner, and assures that this "Annual Report" was reviewed and accepted by the System Board/Council on (date - mm/dd/yyyy)

03/19/2019

APPROVAL (for New York State Library use only/not a required field)

16.5

The Library System's Annual Report and Projected Annual Budget were reviewed and approved by the New York State Library on (date - mm/dd/yyyy).

06/25/2019

Suggested Improvements

Library System

Southern Tier Library System

Name of Person Completing Form

Phone Number and Extension (enter area code, telephone number and extension only):

Please share with us your suggestions for improving the Annual Report. When providing feedback, if applicable please indicate the question number each comment/suggestion refers to. Thank You!

Southern Tier Library System Annual Report for Library Systems - 2018 (Public Library Systems 2018)

Public Library Systems Basic Aid

Central Book Aid

Central Library Development Aid

Coordinated Outreach Library Services Aid

Services to County Jails Aid

State Correctional Aid

Southern Tier Library System
Annual Report for Library Systems - 2018 (Public Library Systems 2018)