Annual Report to the State – Fiscal Year 2017

General Reporting Information

The Annual Report is DUE on Friday, February 23, 2018!

Outline of Major Changes (.pdf document): 2017 Annual Report – Outline of Major Changes

2017 Annual Report for Public and Association Libraries printable blank survey (.pdf document):

This is just a blank .pdf document with all the questions for those of you who like to do the thing on paper separately first.

Bibliostat Collect (state portal for entering your 2017 information):

Instructions for filling out the report:

For the entire report:

For Section 7: Instructions_Part7

For Sections 11-14: Instructions_Part11_13_14



Slides for the Annual Report Workshop (held on 2/5/17):

*The slides contain helpful information for each section. Please review them even if you are not attending the workshop!

Collection & Transaction Data from STLS

Section 2: Collection

Holdings (Questions 2.1 – 2.24): .xls Spreadsheet, .pdf Document

Additions (Questions 2.27 – 2.30): .xls Spreadsheet, .pdf Document

**Please note, Holdings and Additions are represented in the same Excel spreadsheet. Holdings data are in one tab. Additions data are in the other. See below for an example.

Holdings - Additions Excel Tabs

Section 3: Registered Borrowers (3.2 – 3.3) & Programming

Registered Borrowers (Questions 3.2-3.3): .xls Spreadsheet, .pdf Document

Common Programming Count Question!If I have a 16 year old patron who attends an Adult Literacy workshop as part of my Summer Learning Program where do I count the program and the attendance?

You count that program in four different places! First in 3.15 Adult Program Session (even though the patron isn’t an adult, the program had adults as the intended audience). Next in 3.28 c. Summer Reading Program Programs for Adults (check the box). Next, in 3.36 Adult program sessions – Summer 2016. And finally, in Adult Literacy, 3.58 Total group program sessions. Attendance for the teen patron will be in the attendance spot for each of those session counts.

Section 4: Transactions

Questions 4.1 – 4.13 & 4.20-4.21: .xls Spreadsheet, .pdf Document

Section 5: Technology and Telecommunications

The system provides limited information in this section. If you have your website hosted on the STLS WordPress Server, we may have used Google Analytics to track traffic to your site. What follows is the information we have at this time.

Question 5.4: .xls Spreadsheet, .pdf Document

Section 9: Service Outlet Information

9.29 & 9.30: If you are connected to STLS/STN Fiber, your answer is 100. See this PDF.

       *If you are not on STLS Fiber, to check your download/upload speed, use this link:

9.31: If you are connected to STLS/STN Fiber, select Other and enter STLS in the Notes field. See this PDF.

9.33: In an attempt to give a more accurate picture of the number of wireless sessions for libraries on STLS/STN Fiber (data provided by Meraki), I have taken an average of the number of sessions based on data for two random weeks in 2017. If you would like to put together your own numbers for this question and you have a Meraki device, I recommend taking the last report you received in the reporting year window and extrapolating the annual figures from that. For my averages, see this Excel sheet and PDF.

Help with the Annual Report

Workshop Scheduled:

Monday, February 5th, 9:30am to 12:00pm, at the Dormann Library, Bath NY. Click here to Register. Please register even if you want to attend virtually. I’ll send virtual meeting information only to registrants.

*Please bring a laptop so that you can follow along and work on your report.

Slides for the Annual Report Workshop (held on 2/5/17):


Want to get together and go over the report and enter the data together? Tell me when you are available using this Doodle Poll, and I’ll schedule a location best suited for the most people. Of course, any training on the Annual Report that I do will have a GoToMeeting option as well. If you would like to schedule a consultation, please fill out the Doodle Poll here:

Previous Year’s Compiled Reports

COMING SOON! All documents below are in .pdf format. For trend or year over year analysis of specific metrics, visit BiblioStat Connect (link redirects visitor to DLD webpage section on public library statistics) or contact the STLS Engagement Consultant.

Fiscal Year 2017

Fiscal Year 2016

Fiscal Year 2015

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